Regulatory Framework

• Circular No. 21/2017/TT-BCT promulgating the National Technical Regulation on the limits of formaldehyde and aromatic amines derived from azo dyes in textile products.
• Consolidated Document No. 63/VBHN-TT-BCT promulgating the National Technical Regulation on allowable limits of formaldehyde content and aromatic amines derived from azo dyes in textile products.
• Circular No. 14/2026/TT-BKHCN stipulating regulations on standard conformity declarations, technical regulation conformity declarations, and conformity assessment methods against standards and technical regulations.
• Decree No. 107/2016/ND-CP stipulating business conditions for conformity assessment services.

Textile Product Certification Process

Case 1: Conformity certification process for imported textile products (Certification under Method 7)

• Step 1: Certification Registration: The client provides product specifications and corporate information to Vinacontrol via the official registration form.
• Step 2: Completion of Customs Release Dossier: Upon registration, Vinacontrol provides the necessary documentation. The client completes the dossier and submits it to Customs to request conditional customs release (allowing goods to be moved to their warehouse, where applicable).
• Step 3: Consignment Assessment and Sample Collection: Vinacontrol conducts an on-site assessment of the consignment and draws samples for testing at the port or at the client's warehouse (if conditional release is granted).
• Step 4: Issuance of Certificate of Conformity: Upon receipt of compliant test results and verification of the dossier, Vinacontrol issues the Certificate of Conformity to the client. The client then submits the complete import dossier to Customs to obtain final customs clearance.
• Step 5: Registration of Declaration of Conformity at DOIT: Following certification, the client registers the declaration of conformity with the local Department of Industry and Trade (DOIT). Vinacontrol provides step-by-step guidance through this procedure.

Case 2: Conformity certification process for domestically manufactured textile products (Certification under Method 5)

• Step 1: Certification Registration: The client provides product specifications and corporate information to Vinacontrol via the official registration form.
• Step 2: Contract Execution and Quotation: The parties execute the contract and finalize the service quotation.
• Step 3: Quality Assurance System Guidance: If the client lacks a formal Quality Assurance (QA) system, Vinacontrol provides technical guidance for setup (this step is bypassed if the client already maintains a QA system or an ISO 9001 certification).
• Step 4: On-Site Factory Audit and Sampling: Vinacontrol conducts an audit of the manufacturing process at the factory for compliance with QCVN 01:2017/BCT and collects representative samples for testing. Vinacontrol sends required document lists in advance to facilitate audit preparation.
• Step 5: Issuance of Certificate of Conformity: Upon satisfactory testing results and review of the audit dossier, Vinacontrol issues the Certificate of Conformity for the textile products.
• Step 6: Registration of Declaration of Conformity at DOIT: Following certification, the client registers the declaration of conformity with the Department of Industry and Trade (DOIT), with guidance provided by Vinacontrol.
• Step 7: Surveillance Audits: During the 3-year validity period of the Certificate of Conformity, Vinacontrol performs two annual surveillance audits in the subsequent two years.

Declaration of Conformity Dossier for Textile Products

Organizations and individuals declaring conformity shall compile two (02) sets of conformity declaration dossiers, of which one (01) set is submitted directly, sent via postal service, or uploaded to the single-window portal of the provincial/municipal Department of Industry and Trade (hereinafter referred to as the DOIT), and one (01) set is retained by the declaring organization/individual. The dossier components are specified as follows:

+) In case the declaration of conformity is based on the self-assessment results of the organization/individual (first party), the dossier shall include:

- Declaration of conformity form (using Form 01 stipulated in Appendix V of QCVN 01/2017/BCT);

- A self-assessment report containing the following information:

• Name of the organization/individual; address; telephone, fax;
• Name of the product/goods;
• Technical regulation number;
• Conclusion affirming the product/goods' compliance with the technical regulation;
• Commitment to the product/goods' quality compliance with this technical regulation and assuming full legal responsibility for the product quality and self-assessment results.
• For imported goods, the following additional information must be provided: brand, model/type; technical characteristics; origin, manufacturer; volume, quantity; port of entry; time of import; Contract; Packing list; Invoice; Bill of Lading (or equivalent transport document in the absence of a bill of lading); and customs declaration of imported goods.

+) In case the declaration of conformity is based on the certification/inspection results of a designated certification/inspection body (third party), the dossier shall include:

- Declaration of conformity form (using Form 01 stipulated in Appendix V of QCVN 01/2017/BCT);

- A certified true copy of the Certificate of Conformity to this technical regulation, accompanied by a specimen of the conformity mark issued by the designated certification/inspection body to the organization/individual.